Vikoma International Ltd Privacy Policy

PRIVACY POLICY IN BRIEF

Vikoma International Ltd is committed to protecting your privacy and has created this privacy statement in order to demonstrate our firm commitment to privacy. The following discloses our information gathering and dissemination practices.

Vikoma International Ltd does not disclose website visitors’ information to third parties.

Any information that you provide us with, whether it be business or personal information (such as your name or address), cannot be seen by third parties.

This site may at times contain links to other, third party websites; Vikoma International Ltd is not responsible for the privacy practices or the content of such websites.

This privacy statement is not presented as a legally binding contract.

PRIVACY POLICY IN DETAIL

INFORMATION WE COLLECT AND USE ON OUR WEBSITE

There are sections in our website where we may ask you for your contact information/registration in order to gain access to high value documents, or to be able to download various items, or to make contact with Vikoma International Ltd. Any information you provide will remain the secured property of Vikoma International Ltd. Under no circumstances will it be sold or rented to any third party. Vikoma International Ltd may use your contact information to send you any information you have specifically requested. Your details may be used in an aggregated form for marketing analysis of our website traffic.

In addition to any personal information you may provide, Vikoma International Ltd may, on occasion use software or other tools that enable the collection of relevant technical information, for example the IP address (Internet protocol) (IP), the operating system deployed on your computer, the browser used for access, various traffic patterns, as well as the address of any referring websites. Vikoma International Ltd always traces how a visitor arrives at the Vikoma International Ltd website, however we will not attempt to gather information from websites that you have visited prior to visiting the Vikoma International Ltd website.

USE OF PERSONAL INFORMATION

Personal Data – is any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier, i.e. anything written manually or electronically that can identify a person e.g. email address or business card.

Sensitive Personal Data – is personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, the processing of genetic data and biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning a natural person’s sex life or sexual orientation.

Vikoma International Ltd will collect personal data (eg contact details and may include sensitive personal data in relation to recruitment) and will process data for the purposes of the business. The legal bases we rely upon for our business are:

• Consent
• Legitimate interest
• Legal obligation
• Contractual obligation (performance of a contract or pre-contract)

Vikoma International Ltd may use your personal information for the following purposes:

• To enable you to use our website, without repeatedly entering passwords or logins.
• To provide information or services that you have requested.
• To help us manage our content to ensure it is relevant and appropriate to you.
• With your consent, to alert you to company news, product upgrades, other updated information and new products and services from Vikoma International Ltd.

Vikoma International Ltd may share your data with service providers related to employment with the company.

Vikoma International Ltd may enter your contact number into their phones.

Vikoma International Ltd may transfer your personal information to a country outside the European Economic Area (“EEA”) and such information may also be processed by staff operating outside the EEA, who work for us or for one of our suppliers, under one of the legal bases as mentioned above.

MARKETING

Vikoma International Ltd does not share your data with any third parties for marketing purposes unless you have explicitly opted in.

DATA SECURITY AND STORAGE

Vikoma International Ltd will only store data for as long as necessary to fulfil the purpose for which it was obtained. Some data may be held for longer if it is either held on other systems or because of another lawful basis. Regular auditing takes place.

Vikoma International Ltd takes security seriously, and makes use of technology where feasible to secure data and protect against breaches.

PERSONAL DATA PROTECTION PRINCIPLES

We adhere to the principles relating to Processing of Personal Data set out in the GDPR which require Personal Data to be:

(a)            Processed lawfully, fairly and in a transparent manner (Lawfulness, Fairness and Transparency).

(b)            Collected only for specified, explicit and legitimate purposes (Purpose Limitation).

(c)            Adequate, relevant and limited to what is necessary in relation to the purposes for which it is Processed (Data Minimisation).

(d)            Accurate and where necessary kept up to date (Accuracy).

(e)            Not kept in a form which permits identification of Data Subjects for longer than is necessary for the purposes for which the data is Processed (Storage Limitation).

(f)             Processed in a manner that ensures its security using appropriate technical and organisational measures to protect against unauthorised or unlawful Processing and against accidental loss, destruction or damage (Security, Integrity and Confidentiality).

(g)            Not transferred to another country without appropriate safeguards being in place (Transfer Limitation).

(h)            Made available to Data Subjects and Data Subjects allowed to exercise certain rights in relation to their Personal Data (Data Subject's Rights and Requests).

DATA SUBJECT'S RIGHTS AND REQUESTS

Data Subjects have rights when it comes to how Vikoma International Ltd handles their Personal Data. These include rights to:

         (a) withdraw Consent to Processing at any time;

         (b) request access to their Personal Data that we hold;

         (c) prevent our use of their Personal Data for direct marketing purposes;

         (d) ask to erase Personal Data if it is no longer necessary in relation to the purposes for which it was collected or Processed or to rectify accurate data or to complete incomplete data;

         (e) restrict Processing in specific circumstances;

         (f) challenge Processing which has been justified on the basis of our legitimate interests or in the public interest;

         (g) object to decisions based solely on Automated Processing, including profiling (ADM);

         (h) prevent Processing that is likely to cause damage or distress to the Data Subject or anyone else;

         (i) be notified of a Personal Data Breach which is likely to result in high risk to their rights and freedoms;

         (j) make a complaint to the supervisory authority; and

         (k) receive or ask for their Personal Data to be transferred to a third party in a structured, commonly used and machine readable format.

All personal data requests should be sent to the Executive Assistant and Marketing Coordinator, Tel: 01983 200560 or email gdpr@vikoma.com.

MARKETING PREFERENCES

Our site provides users the opportunity to opt in or out of receiving communications from us and our partners at the point where we request information about the visitor.

This site gives users the option to begin to receive or to discontinue receiving future communications by visiting www.vikoma.com/Subscriptions.html

You may also send an e-mail to indicating your request to be subscribed or unsubscribed from a specific list.

In writing to: Client Services, Vikoma International Ltd, Kingston Road, East Cowes, Isle of Wight, PO32 6JS, United Kingdom

You can call our customer services team on this telephone number: 01983 200560.

HYPERLINKS TO OTHER WEBSITES:

Vikoma International Ltd may provide links on our site that direct to external, third party websites.

We have no control over the content other sites, nor the usage of information they gather.

We recommend that you always review the privacy policies at any third party sites you visit; they may not follow the same policies as us.

OUR USE OF COOKIES

THE VIKOMA INTERNATIONAL LTD WEBSITE COOKIE

The Vikoma International Ltd website uses a “necessary cookie” to identify your browser “session” as you move between pages on the website and perform activities. The cookie is named c2Vikoma International Ltd_rt7geryxvf1 and will last for 3 months.

The website cookie allows our website to recognise each subsequent request from your browser as being the same browser that made the initial request to our website.

By knowing that each subsequent request is related to the first, our website is able to track your actions as you move around the website and to provide interactive features. By analysing how our website is being used in general, we can improve the website experience for future visitors. Should you experience any problems in using our website, our website developers may be able to use this information to track down your specific “user journey” and investigate and fix any issues that might arise.

The cookie itself is a very small text file that is stored on your device (for example, your PC or your phone) by your web browser. It contains a simple text code that your browser sends back to our website each time you browse to a new page. This allows the website to look up your specific session and associate data for that session with your browser. The data itself is not stored in your cookie but on the server(s) operating the website.

Each page on our website is generated by a sophisticated Content Management System (CMS). This system provides a number of interactive features where your experience may be tailored according to your past activity on the website. Such features require the “necessary cookie” to operate.

The necessary cookie provides the ability for you to log on to our website using your unique user name (or e-mail address) and password.

Each page on our website may be tailored to you uniquely, based on your past activity on the website, for example to show your name.

The necessary cookie provides the means to remember your log on state and hence your discussion forum preferences, such as your nickname and the date of your last post.

The necessary cookie provides the means for you to take part in votes (or polls) on the website.

The necessary cookie provides the means to remember that you have submitted a form so that you are not asked to re-submit it.

The necessary cookie provides the means to remember which files you have requested to be sent to you by email and the date and time at which such requests were made.

The necessary cookie provides the means to remember whether you have ‘liked’ our Facebook page.

As we improve our website over time, similar and more advanced features may be added that also require a “necessary cookie” to operate.

THIRD PARTY COOKIES

Vikoma International Ltd can largely operate without the use of third party cookies. However, in many cases third party cookies improve the website experience.

Vikoma International Ltd will not add Social Sharing buttons to the page unless you have explicitly opted in to “Social Cookies”.

Vikoma International Ltd will not include any tracking systems unless you have explicitly opted in to “Tracking Cookies”.

Vikoma International Ltd will allow Google Analytics to operate on this website in order to provide necessary anonymous analytical data. This may result in a small amount of Personally Identifiable Information being collected, but this is only used as statistics and not for identification purposes.

GOOGLE ANALYTICS

The Vikoma International Ltd website uses cookies to allow Google Analytics to function correctly. Google Analytics is a free web analytics tools that helps us understand how visitors engage with the Vikoma International Ltd website. These cookies have names that begin with __utm such as __utma and __utmz.

Google Analytics collects information anonymously; it reports website trends without identifying individual visitors. The cookies store information such as the number of visits to the website and what site referred the visitor to the web page. We use the information to view reports about how visitors interact with the website and to help us improve the website. A different set of cookies is used for each website, and visitors are not tracked across multiple sites.

Information about these cookies and how to reject or delete them: http://www.google.co.uk/intl/en/analytics/privacyoverview.html and http://www.google.com/intl/en/policies/privacy/ads/#toc-analytics.

To opt out of being tracked by Google Analytics across all websites visit http://tools.google.com/dlpage/gaoptout.
Google’s privacy policy: http://www.google.com/intl/en/privacypolicy.html

HOW TO CONTROL AND DELETE COOKIES

You may restrict or block the cookies which are set by the Vikoma International Ltd website, or any other website, through your browser settings.

To find out more about cookies and how to manage them, visit www.aboutcookies.org.

Please be aware that restricting cookies may impact on the functionality of the Vikoma International Ltd website.

UPDATES TO OUR PRIVACY NOTICE

This Privacy Notice will be reviewed regularly and this page will be updated with changes.

CONTACT DETAILS

If you have any concerns about how Personally Identifiable Information is used by Vikoma International Ltd please contact:

Executive Assistant & Marketing Coordinator, Vikoma International, Kingston Road, East Cowes, Isle of Wight PO32 6JS, email , telephone 01983 200560

May 2018